Every year, changes are made to the Current Procedural Terminology® codes to reflect changes in actual practice of medicine and related fields. Use of these CPT® codes, as they are called, is required for reimbursement by insurance carriers. The American Medical Association establishes procedures including workgroups in various disciplines to assure that the codes keep up with the times. Since payment is based on the codes used, it is essential that providers keep informed about changes.
Since these codes are the basis for payment for most behavioral health services, the billing of most behavioral health organizations will be affected. The National Council and other professional groups will be reporting on these changes. Stay tuned…
Current Procedural Terminology (CPT®) copyright 2012 American Medical Association. All rights reserved.
From Thursday August 2 through Sunday August 5, 2012, Synergistic Office Solutions exhibited at the American Psychological Association (APA) convention in Orlando. The last time we exhibited at APA was in New Orleans in 2006. As a New Orleanian, it was my way of thanking APA for holding the convention there so soon post-Katrina.
This time, the meeting was held in Orlando. Since the SOS headquarters is located in Clermont, FL, a mere 30 miles west of Orlando, we felt we should attend. We had a few other outstanding reasons to be there.
Three SOS customers also exhibited this year, and we definitely wanted to see and support them.
Southeast Psych is a private group psychology practice in Charlotte, NC. Though we had spoken with Dr. Frank Gaskill and Dr. Jonathan Feather many times since 2000 when they started using our software, we had never met. We do receive their monthly newsletter, so we knew that their approach to the practice of psychology is unique. How many practices do you know that have as one of their goals the pursuit of fun?
Dr. Feather and Dr. Verhaagen of Southeast Psych playing at APA
Southeast Psych has begun to do some consulting with others who also want to develop their Dream Practice. I was glad to join in some of the fun while there.
Kathy with Darth Vader and Storm Trooper
I had a few other pleasant tasks while at the convention. I got to visit with and then hear the presentation of my long-time colleague and friend, Dr. Ellyn Kaschak, this year’s Carolyn Wood Sherif Award recipient. I attended a University of Florida reception for alumnae of the program in Clinical and Health Psychology (of which I am a graduate).
Trish and I hosted other visitors/friends at our booth.
Fred Coolidge, Ph.D.
Dr. Fred Coolidge is Seth’s cross-country riding buddy, Professor at University of Colorado – Colorado Springs, author and rock guitarist. Dr. Bob Neimeyer was Seth’s student while at University of Florida. He is Professor at University of Memphis, prolific author and frequent Continuing Education speaker.
Robert Neimeyer, Ph.D.
Finally, I attended a panel on women presidents of APA and the APA Presidential reception hosted by Dr. Suzanne Bennett Johnson, 2012 President of the American Psychological Association.
Suzanne Bennett Johnson, Ph.D. President, APA
Suzanne was an intern and then a post-doctoral fellow when I was a graduate student at University of Florida. We have worked together on the Board of Directors of the Florida Psychological Association over the years. She has had a distinguished career in Health Psychology practice and research, spending many years at U of F and then moving to the Florida State University College of Medicine. It was a special pleasure to attend the APA convention when a career-long colleague and friend was presiding. I’ll bet she had even more fun than we did!
Were you at APA? Do you have memorable convention moments you would like to share? Please do so below.
I just read NYTimes food writer Mark Bittman’s OpEd piece about about global warming (The Endless Summer), and I feel like part of the problem. The last two years have been so overwhelmingly busy that I have not been blogging regularly. And beyond that, I have not mentioned climate change since August 2010; that mention followed fiveotherblogposts on the subject starting in September 2009.
That is precisely what Bittman points out in his column. We seem to have become blind to climate change and our part in it as we struggle to deal with our day to day lives.
Here’s what American exceptionalism means now: on a per-capita basis, we either lead or come close to leading the world in consumption of resources, production of pollutants and a profound unwillingness to do anything about it. We may look back upon this year as the one in which climate change began to wreak serious havoc, yet we hear almost no conversation about changing policy or behavior.
In the two years since I last wrote about this subject, most serious scientific objection to the fact of climate change and global warming has disappeared. It seems pretty apparent that the people who benefit from our lack of action are those in the fossil fuel industry or those who do not want to spend money limiting the impact of their industries upon our shared climate. Those who lose are the rest of us….every one.
I live in Florida where we have just had our 49th day of 90 and above temperatures this year, an extreme even for Florida. Yep, we are just over 200 days into the year and fully one quarter of those days have had temps 90 or above. Because we live in Central Florida where the weather can suddenly become very interesting, we have a local weather station and connect its output to wunderground.com. Their website contains a whole section on climate change with lots of detailed information.
I know we are still struggling economically. I understand that it is hard to face difficult issues day in and day out. I realize that most of us feel pretty powerless to address an issue as large as global warming. But there are certainly things each of us can do . . . even if our leaders will not take charge on this issue.
In 2009, Paul, Mary and Stella McCartney started the Meat Free Monday movement encouraging ordinary folks like you and me to eat meat one day less per week. Their website contains lots of useful information about the impact of our food choices.
The UK’s Food Climate Research Network suggests that food production from farm to fork is responsible for between 20-30 percent of global green house gas emissions . . . . Livestock production is responsible for around half of these emissions.
Also in 2009, Mark Bittman wrote Food Matters: A Guide to Conscious Eating. According to Bittman, this book “explores the links among global warming and other environmental challenges, obesity and the so-called lifestyle diseases, and the overproduction and overconsumption of meat, simple carbohydrates, and junk food.”
You and your organizations work daily with people who struggle with obesity among other food-related health issues. Research has long indicated that successful weight loss is only maintained when an individual learns about healthy food choices and practices making those choices over the long term. For some people, finding a larger reason to eat more sanely can serve as a powerful motivator.
Perhaps making the connection between global warming and healthy eating would be just the pairing someone struggling with food-related behavior needs.
I used to care that people understood how humans contribute to global warming. I no longer care. It does not matter whether human behavior caused the crisis we are facing. What matters is that there are behaviors each of us can do that can have an impact on climate change.
Are you up for the challenge? It will save you money, help you lose weight, and have a significant impact on global warming.
In May, I received an email from Charles Duhigg, NY Times reporter and author of The Power of Habit. Or rather, I should say that I received an email from Charles Duhigg’s publisher/publicist who is very good at finding bloggers who have written about psychological topics and who might be interested in his book. Their marketing research was right on target, (see chapter 7, How Target Knows What You Want Before You Do), no pun intended. I am, indeed, interested in certain psychological research, and I did find his book fascinating and very well written. In my former life as a psychotherapist, I would even have recommended it to patients. Instead, I will recommend it to you.
How many times have you discovered a pattern of behavior that you would like to change? How many times have you been successful in making the change?
If you struggle as much as I do with habit change, it is not because you are weak-willed. It is likely because you do not have a complete understanding of the behavior you are trying to change, what cues the behavior, and how the reward impacts you. Even if you are clear about those elements, you might have ignored the necessary step of substituting a competing behavior to replace the one you are trying to change.
Not sure you know what I am talking about? No surprise to me. Most of us are not very good at even realizing that we are engaged in habitual behavior until someone else points it out to us.
I recently had a visit from my nephew and his family. Near the end of their stay, his 3-1/2 year old son was using the word “actually” appropriately in many of his comments. “Actually, that’s a tufted titmouse. He takes a seed from the feeder, then goes to the bush to eat it.” It was not until he left that my sister-in-law and I heard me using “actually” often in my comments. It took a 3-1/2 year old to help me see habitual speech behavior that has been with me for who knows how long.
Duhigg’s book is an excellent exploration of habits and their power in our personal lives, in business, and in society. He clearly presents a framework for habit change that most individuals and any therapist can use:
• Identify the routine
• Experiment with rewards
• Isolate the cue
• Have a plan
Duhigg, Charles (2012-02-28). The Power of Habit: Why We Do What We Do in Life and Business (p. 274). Random House, Inc. Kindle Edition.
Part of what appeals to me about this Framework is that it presents a simple system. My personal inclination in life is toward making things systematic and understanding the systems that apply when something is not of my making; so this approach is appealing to my sense of order.
Observe and assess the behavior. Determine what is included in this habit. Get a good picture of the whole thing and how it functions in your life. In Duhigg’s words, identify the routine.
Take a look at just what is rewarding to you in this behavior. Since the reward is a large part of what is keeping the habit in place, understand it well and look at as many aspects of the reward as you can. You may think one part of the reinforcement is what is maintaining your behavior when another part is actually the driver. As Duhigg says, experiment with rewards.
Get a good understanding of just what the trigger is for the habit. What sets it off? For me, sitting down at my desk at work in the morning is my cue to check email. Even if I have decided to do something else first (like write a blog post), the strong pull is for me to check email. According to Duhigg’s framework, isolate the cue.
Finally, in order to change an habitual behavior, you need to determine what you want to do instead, how you will make yourself aware of the cue so you do not go into automatic, what reward you will use to alter the habit, how long you will do the changed behavior to solidify the new habit…as Mr. Duhigg suggests, have a plan.
The simplicity of this framework is part of its power…and part of the power of habits in our lives. If your own habits, the habits of your business or organization, or the habits of our society are important to you, take a look at this book. It is simultaneously a good read and enlightening.
Do you have experiences with habits and habit change that you would be willing to share? WAIT…this is where you would usually STOP READING. Maybe you could change that habit and offer a comment today? Your reward? My profound thanks for reading and commenting. Just enter your comment below.
It is fascinating to me how rapidly and completely something can move from primary to secondary. I started writing this blog post one and a half weeks ago. After all sorts of interruptions, it has finally made it back to primary position in my task queue. Since I have no formal rules for how a task becomes primary or secondary, it can sometimes be a challenge to prioritize.
An active discussion on our SOS User Group site on Medicare Crossover claim filing started me thinking about this matter of primary and secondary insurance. Somehow, in our day-to-day lives, we have complete understanding of what these words mean, even if we have no formal definitions. When it comes to insurance, everything changes; the meanings and functions of primary and secondary become murky. Because we have addressed this issue here in this blog and in a couple of documents on our web site, internet searches for ‘filing secondary insurance’ often hit upon the article that Manon wrote on the subject or on the blog post. I am surprised at how frequently those searches and hits happen.
Our User Group discussion (just scroll to the top for the start of the thread) talked about the requirements placed upon Medicare Participating Providers to file secondary or crossover claims for their patients. Most of the participants indicated their understanding that it is necessary for Participating Providers to do this. Some discussants indicated that crossover claims are sent to the secondary insurer automatically. A couple of others indicated that there is some special process that they must go through to make this happen.
I know that one of the most important improvements in the 5010 version of the 837 claims transaction is requirement for the inclusion of more specific Coordination of Benefit information in the claim. Manon attended a Medicare webinar this week that discussed progress on meeting the 5010 requirements. Apparently, crossovers have been a big issue in this 5010 transition, but CMS indicates that they have made significant advance in working out the issues about crossovers.
Medicare regulations detail requirements for Coordination of Benefit Agreements and Coordination of Benefit Contractors. Unfortunately, wading through 124 pages of regulations to completely understand this process seems like overkill for an individual provider. Add to that the fact that different Medicare Administrative Contractors (MACs) may have different procedures, different Coordination of Benefit Contractors, and be in different stages of implementation of this process. In fact, a Google search for Medicare Crossovers comes up with documents created by many of the different MACs.
Getting your MAC to tell you what must be in your claims, what you as a provider are required to do for your patient, and what your patient may be required to do to complete the filing of secondary (crossover) claims seems like the reasonable course of action. I would be amazed if there is not detailed information on your MAC’s website.
Let us know if you are able to find out useful information. We can post the links here to make it easier for others to find what they need about the topic of Medicare Crossovers. Please share your comments below.
A couple of recent articles have reminded me of how important behavioral components will be in our new healthcare marketplace. My only question is whether and how behavioral health providers will position themselves to take advantage of the restructuring of our healthcare system.
I am not sure exactly what a Behavioral Health Home is, but SAMHSA has been working to be sure behavioral health services are included in the Health Home concept and implementations. It is very likely that integration of healthcare services will occur with behavioral health services being provided as part of a larger health system.
Today’s email announced June workshops on finance and billing integration.
Billing for Integrated Health Services
When: Tuesday, June 12, 2012, 2:00-3:30 pm EDT
Presenter: Kathleen Reynolds, Senior Consultant, SAMHSA-HRSA Center for Integrated Health Solutions, and Vice President, Health Integration and Wellness Promotion, National Council for Community Behavioral Healthcare
Financing integrated healthcare is one of the key challenges encountered by organizations during implementation of services. This webinar will feature the state based Interim Billing and Financial Worksheets developed by the SAMHSA-HRSA Center for Integrated Health Solutions.
The worksheets identify the major CMHC and Health Center CPT codes used for billing integrated health services and their availability for use in each of the 50 states. The webinar will address the core aspects of billing for integrated health services and assist participants in successfully using the worksheets to maximize billing opportunities for integrated health services.
If your organization would like to overcome financing barriers and better understand billing rules and regulations, this webinar will help you to:
Learn about financial viability and sustainability of integration efforts through appropriate and accurate billing for services.
Understand how state Medicaid programs determine the types of services, codes, and individuals credentialed to provide services, resulting in unique billing rules and regulations in each state.
Get familiar with CPT codes that can be used to bill for services and the discipline and credentials required by the public funding source (i.e., Medicare, Medicaid) to bill for the codes.
Preparing for Bidirectional Integration: Lessons from the Field
When: Thursday, June 14, 2:00–3:30 pm EDT
Presenters: David Lloyd, Founder, MTM Services; Anthony Zipple, President/CEO, Seven Counties Services; Frank Berry, CEO, View Point Health
Significant practice changes lie ahead for community behavioral healthcare as parity, coverage expansion, and new practice paradigms make integration of care the expectation, not the exception. In July 2011, the SAMHSA-HRSA Center for Integrated Health Solutions launched the Integrated Health Provider Learning Collaborative program. The program engaged 15 organizations to help answer one question — how can community mental health and addictions treatment organizations shift their practices to support bidirectional integration?
During this 9-month program, participating sites learned how to nurture three primary values required for community behavioral health organizations to serve as partners in new service delivery models — be accessible, be efficient, and produce measurable outcomes. They share their experiences on this webinar.
If your organization is interested in preparing for bidirectional integration, this webinar will help you to:
Learn how to assess readiness levels for integration.
Get a firsthand view of integration challenges and accomplishments from two of the collaborative participating sites.
Identify key areas of change in service delivery models, administrative processes, and culture shifts to get ready to integrate with community partners.
Traditional mental health problems will certainly be addressed in this integrated manner, particularly in the public sector. Simultaneously, physical problems that involve significant behavioral components are likely to be treated using integrated care.
“Is there coverage [for obesity] is yesterday’s conversation,” Karen Ignagni, president of America’s Health Insurance Plans, told KHN. “Today’s conversation is how to design coverage to encourage people to use it and continue using it.”
UnitedHealth, for example, is considering offering a version of the Diabetes Prevention Program, which is an intensive weight-loss intervention, for overweight and obese adults. “Doctors are in short supply,” so the insurer wants to introduce intensive behavioral change programs through the community rather than doctor offices, Deneen Vojta, senior vice president of UnitedHealth’s Center for Health Reform & Modernization, told KHN.
While some insurers will focus partially on use of physical treatments and surgeries to facilitate weight loss, it seems to me that this is an ideal arena for behavioral health specialists. Cognitive and behavioral changes are crucial to weight loss. Who is better prepared to facilitate these changes than mental health providers?
Where is your organization currently in considering the evolution of healthcare services to incorporate behavioral health? Do you currently operate a practice that works with physicians on physical care? Are you part of a community health center with integrated general health and behavioral health components? Please share your experiences.
When I worked as a psychotherapist, I constantly struggled with the issue of self-care. I was always much better at taking care of others than I was at taking care of myself. I attended workshops and became involved in my professional associations because those activities felt good and were part of my self-nurturing, but they also ate up energy, so they were not as restorative as necessary.
When I had the opportunity to move out of the practice of psychology and into business, I jumped at the chance. Mental health care can be very demanding and eighteen years of other-focus seemed like my limit.
Then Katrina flooded my Mother’s home. Since September of 2005, she has lived with us and is now 92. I have become her primary caregiver. Although she is able to take care of many of her own needs, as she has aged and become more frail, the time and energy required of me has increased.
Last week I attended a webinar offered by my health insurance carrier. United Healthcare seems pretty intent on offering services that might prevent or mitigate illness. When I got their newsletter announcing the workshop, Take Care of the Caregiver, I signed right up. The information and suggestions they offered will undoubtedly prove valuable for me. My guess is that other insurers offer similar resources.
After attending their seminar, I got to thinking a bit about their ideas and others I have heard. These are a few I have gleaned over time.
Practice mindfulness. Being really ‘present’ in whatever you are doing diminishes the frittering away of time and energy. This can be quite difficult to do when you feel great pressure and the demands of caring for others, but it is very much worth the effort to practice some activity that will assist you in focusing on the things and people for which you are responsible. For some of us, meditation can be helpful. For others, exercise does the job. Whatever method you prefer for increasing your ability to attend well to the persons in your care, use it. Get rid of the excuses and move forward.
Set limits on what you can and will do.You cannot possibly be responsible for everything. Most psychotherapists know this, but it is often difficult not to feel responsible for the entire well-being of clients. Once you have learned to set boundaries as a therapist, it is easier to maintain your energy.The same is true when doing other sorts of caregiving. Know what you are able and willing to do and only do that. This will mean that you may need to find others to provide what you cannot, but that is OK. Just make sure that you know where your abilities and willingness end, that it is perfectly OK to have those end points, and that and your charges will be happier and better off for that clarity.
Let others help you. It is much easier to set limits on what you will do if you let others help you. If you are taking care of children, that means letting their grandparents, aunts and uncles pitch in. If you are taking care of an elder, it may mean involving your siblings or finding programs and assistance in your community. If you are taking care of clients with behavioral health disorders, it may mean delegating tasks to others i1 your organization as well as finding a network of resources in your community that your clients can use.
Take some time for yourself. Give yourself a moment whenever you can. Even brief times can have major impact. Just sit still and breathe for a minute or two. Go for a walk alone. Sit and watch the sun set. Schedule a manicure or a facial or a mini-spa day…or give yourself one. Indulge in a massage. If possible, schedule regular time away from those to whom your provide care. Utilize some of the others in your life so you can schedule an afternoon, a weekend, or a week away. You need vacation time. Take it.
Schedule rest. Do your best to get enough sleep. If adequate continuous sleep is not a possibility, schedule mini-rest breaks into your day. If you always feel exhausted, you are less likely to be the kind of caregiver you would prefer to be. If you are permanently tired, you are more likely to experience suppression of your immune system and susceptibility to illness. Letting others help you may give you the time you need to rest.
I wish I could say I am good at these five things. I am working to be better at them. I’ll let you know when I get there.
I am sure many of you have found ways to take care of yourselves so you can do a better job of taking care of others. Please share some of your secrets. Inquiring minds want to know!
I know that most of you work in behavioral health organizations. You probably use the technology that is provided to you even if you know of better tools that would make your work life smoother and easier. After all, the goal is to serve consumers of substance abuse and mental health services, not to the be the coolest technology shop around.
But maybe that is not totally the case. . . . Do you have a favorite technology tool that you love to use in your practice or workplace or at home? Is there something that has become so indispensable that you cannot imagine getting along without it?
I am not a big searcher for new software programs or apps for my Android cell phone or Amazon Fire. I tend to try things that are offered by family or friends, choose the ones that work for me, and then leave well enough alone. If I have chosen well, the updates offered by the company from whom I have purchased the product almost always keep up with and even anticipate my needs. But that is not always the case.
A few years ago, I was considering creating a training video for our electronic claims module. I saw some information about a program named Camtasia Studio, by TechSmith. I liked the description so much that I tried the free demo.
I was in love! This program does everything I need a video-creation tool to do, and it does it simply. I started with Camtasia 4 and am now at version 7.1. Like I said, when I find a tool that works for me, I tend to stick with it.
This is the sort of video you can create with Camtasia.
When I first started doing these movies, I let our web server handle them and just gave the direct link to the file to the customers we wanted to see them. This got the training module into the right hands, but did not make the video available at large.
Now I want to go farther. I want to be able to create videos and to embed them here on my blog or on our web site. Even though I am not an expert video maker, I want to create more of them and get them out there. The more I do, the better I will get at them.
What cool tools do you have that you rely on every day? Is there some program or app that you cannot do without?
Please tell me what you think. Your feedback and comments are always appreciated.
Well, I have finally done it. I have completed the state of Florida Psychology License Renewal form to change my license status to Inactive. After nineteen (19) years of not practicing, I think it is time.
While it may be time, it is not a simple matter. For me, as for many other professionals, a large portion of my personal identity is tied up with my education and my work. In spite of not having worked as a psychologist for so many years, being a psychologist has continued to be a strong part of my identification of who I am. I think I have a reached a phase of my life where it is time for me to re-define that. I still have a great deal of work to do to figure out exactly how to do that re-definition.
In the meantime, I continue to be fascinated by the changes in the behavioral healthcare world and the challenges being faced by mental health provider organizations. Last week, I attended the Spring members meeting of the Software and Technology Vendors Association (SATVA) at the tail end of the National Council annual conference in Chicago. For the past couple of years, we at SATVA have been focused on the future interoperability of our products and the need to assure that exchanged EHR data will be secure and released in accordance with law and the desires of the person to whom the record belongs.
I was delighted to have the opportunity to observe two of my colleagues/competitors participating in a panel and demonstrating an exchange of patient data between their systems. The protocol that is being used for the exchange is designed to meet the requirements of 42 CFR Part 2, and may become a model for the exchange of all ultrasensitive patient information. SATVA plans to share the methods and protocol so other behavioral health EHR software vendors can implement the same protocol in their exchanges. Dennis Grantham, Editor-in-Chief of Behavioral Healthcare Magazine sums it up this way in his summary review of the conference.
Members of the Software and Technology Vendors’ Association, or SATVA, closing ranks around an EHR interoperability solution – a cloud-based Health Information Services Platform (HISP) – with a new twist: an interoperable Continuity of Care Document that allows for real—not simulated—interchange of “ultrasensitive” addiction treatment information. SATVA members argue that demonstrating compliance with federal 42 CFR Part 2 requirements electronically eliminates the technical barriers posed by compliance with a range of federal and state health-information protection laws that go beyond HIPAA requirements.
This is very exciting progress in the behavioral health EHR world. We who are SATVA members hope that other behavioral health software vendors will also use this protocol to speed the movement toward interoperable EHR programs.
And who knows, I may even find myself consolidating my professional identity as a software entrepreneur. Maybe it is time; we have been doing this business for twenty-seven years. I would love to have your suggestions about how to migrate my professional identification. Any ideas?
I am a dyed-in-the-wool Star Trek fan. The Next Generation was my clear favorite. I was not crazy about Voyager, but each of the other series up to and including Deep Space Nine was a regular watch. Last week, while watching an old episode of DS9, I was reminded of one of the most interesting aspects of watching the show. The multiple ‘cultures’ represented by various species were always sources of social insight.
One of my least favorite, but simultaneously a most fascinating species, were the Ferengi, the most acquisitive species in the universe. While watching this episode, Quark, owner of the space station bar scolded his brother and made him recite the First Law of Acquisition: “Once you have their money, never give it back.”
When I was in private practice, it was my goal to put myself out of business; that is, if I did my job well, I would help people enough so they did not need me anymore. They would get better and leave therapy. In order to stay in business, it was necessary to continually attract new clients. Accordingly, during my practice years, my marketing was always aimed at acquisition of new clients.
Here at SOS, we have always been of the belief that we should never give a customer a reason to want their money back. In fact, we have applied this Ferengi ‘law’ to getting and keeping customers . . . ‘once you have a customer, never let them go!’, just the opposite of my goal while doing a psychology practice.
We are excited to be marking twenty-seven years in business this month. We are even more pleased to realize that almost one-third of our current customers who have active support agreements have been SOS customers for more than twenty years. Thirty percent of those have maintained continuous support/update contracts since we initiated maintenance agreements in 1996.
While it is necessary for any business to attract new customers in order to stay healthy and to thrive, in the software world, it is just as important to keep customers by keeping them happy. We here at SOS are committed to doing that. Thanks to our current and long-term customers for sticking with us!
These presentations have usually been packed with information, quick-moving, presented by very well informed individuals or panels, and a pleasure to attend. The webinar I attended today was no exception.
Collaborative Documentation Promotes Efficient Services for Children & Youth was presented by Katherine Hirsch, MSW, LCSW, Consultant, MTM Services, LLC. Ms. Hirsch did an excellent job of explaining just what collaborative documentation is, how to do it, how to engage the client in the process, and what the benefits are. She covered an impressive quantity of high quality information in 90 minutes.
If you are looking for ways to more effectively use psychotherapeutic time, improve the accountability of your staff, and assure that records are completed in a timely fashion, you need to see this webinar. In about 48 hours, the recording of the webinar will be available for viewing at the National Council website.
Behavioral healthcare faces many challenges in these rapidly changing times. Finding the time to provide services well and effectively while accurately and carefully documenting those services is a real challenge. Learning how to utilize collaborative documentation can increase your chances of success.
Are you already using this methodology? How is it working for you? for your staff? Please share your experiences in the comments below.
Do you have an elderly parent or friend? Have you ever taken a look at the Medicare Summary Notice (MSN) they receive each quarter from Medicare?
I don’t know when the last time was that my 92 year old mother looked at hers. I usually check it to make sure there is not some gross overbilling going on, but Mom ignores the statement. It is not the easiest document to review.
According to Karen M. Cheung at FierceHealthcare.com, Medicare is taking several steps to make it easier for elderly patients to review their monthly charges. The form and the MyMedicare.gov website has been re-designed to make reviewing the explanation of benefits easier for the elderly Medicare subscribers who use the site.
Drilling down by clicking on
allows the user to see the details of the Medicare Summary Notice for each claim.
CMS is also making it more obvious that subscribers can earn a reward of up to $1000 for a tip that leads to uncovering fraud. That’s right . . . CMS will pay a Medicare recipient up to $1000 if their tip leads to finding actual fraud. Last year, consumer input resulted in $4 billion of savings, thanks to those who reported suspicious billing. On the MSN, just under the explanation of “How to Check This Notice”, the subscriber sees the following announcement:
Encouraging subscribers to report suspected fraud is one of the major ways CMS plans to save money. If by accident or on purpose, a provider bills for services not provided, for products not delivered, for medically unnecessary services or for misrepresented services, they become subject to a whole host of consequences based on the amount of money involved.
According to Wikipedia, The Office of the Inspector General for the U.S. Department of Health and Human Services is responsible to protect the integrity of HHS programs. The Office of Investigations for HHS works with the FBI to combat Medicare Fraud. The Medicare.gov site has its own pages on Fraud & Abuse. The U.S. Department of Health & Human Services and the U.S. Department of Justice have created a site aimed directly at stopping Medicare fraud.
Clearly, this initiative is extremely important to CMS. We were recently surprised by a telephone call from someone claiming to be an FBI agent investigating one of our customers. Whether this was an unhappy patient, a disgruntled former employee, or an actual agent, we do not know. If we were to receive a supoena or request through proper channels, we might know more, but we would never provide information in response to a telephone call.
None of this is unique to the behavioral healthcare community, nor are mental health and addiction providers exempt from concerns about Medicare fraud. Abuses happen in all areas of healthcare.
What is your personal or professional experience with Medicare fraud or abuse? Does your organization have processes in place to prevent mistaken Medicare billing? We would love to hear about how you deal with these issues . . . short of not serving Medicare patients!
Almost two years ago, I wrote about moving our telephone service to a Voice Over IP (VOIP) system. Getting into the system was a challenge, but for 17 of the past 23 months, we have had a mostly successful experience. The last six months have been terrible.
Our Internet Service Provider (ISP), from whom we contract two DSL lines with 10 MB service, had been fine. We would sometimes have slowdowns or interruptions of service, but for the most part it was OK. About six months ago that changed. We started getting disconnects regularly. Our Internet speed would slow to a crawl. Our callers or those we were calling would experience lots of breaking up of our voices or our call would never connect. In short, the service got unbearable.
Unfortunately, we are located in a place where we have no options for ISPs. The cable companies won’t drop cable to us even if we pay for it. Verizon’s new LTE service does not do the job. We have only one telephone company from whom we can purchase DSL service. We are going back to telephone land lines, with that same telephone company.
I feel like we are going backward. Unless we just went forward too soon when the infrastructure did not really exist to support our move. In either case, this has not been a good experience in adoption of new technology. And I do not have much patience with technology that does not work well, easily and quickly!
Do any of you use VOIP? What has your experience been? Are you in urban areas or rural communities? I hope we have not disconnected any of you. If we have, please accept my apologies. We should have better service later this week.
When I was a first year graduate student in psychology, we studied many personality theories as well as a variety of methods of psychotherapy. As a traditional Western institution of higher learning, the program I attended mentioned non-traditional and alternative approaches but gave them relatively short shrift. As a result, we students developed shorthand ways of referring to the methods about which we learned very little. One of those methods was Morita Therapy. We referred to it as digging-in-the-dirt therapy.
First, I will make profound apologies to Dr. Shoma Morita, The Morita School, and The ToDo Institute for the lightness with which we treated this Japanese School of Psychology. We focused on one kind of direct action in the world that was used in this therapy. . . working in a garden. That is one very tiny piece of this Zen Buddhist inspired method.
Fortunately for me, it is the piece I took away and have used throughout my adult life. Gardening has always been the way I nurture myself. Getting down on my hands and knees and getting my hands into the dirt is one of the most profound ways I have experienced of centering myself and taking care of myself. It is the action I take to relieve anxiety and to recover from sadness.
This past week, I expanded my gardening repertoire. I had the exciting experience of completing a teacher certification class offered by the Square Foot Gardening Foundation.
In the past six months, I have had two people point me to Square Foot Gardening. . . a friend in South Florida who had undertaken one there, and my nephew Zachary who had planted one in Chicago last summer. Many years ago, I had read about Square Foot Gardening in a chapter of a book entitled Florida Home Grown 2: The Edible Landscape by Tom MacCubbin. Like most gardeners, I found it very hard to believe that so much could grow successfully in so little space. . . so I did not try the method. With Zachary’s encouragement, I purchased a copy of the All New Square Foot Gardening by Mel Bartholomew. I quickly decided this was for me. When, one week later, a third friend told me about the teacher class being held in my home county, I knew the synchronicity was too compelling to ignore.
What could possibly be so exciting about gardening? Why would anyone want to spend their time in the dirt rather than walking the aisles of the food store?
Have you ever eaten freshly picked vegetables? Have you felt the satisfaction of planting, nurturing and harvesting beautiful, nutritious food that tastes wonderful? Have you ever felt the sense of well-being that goes with producing your own food?
Square Foot Gardening can be done by anyone in tiny spaces with little work, small quantities of water, virtually no weeds, and lots of results. Mel says you can get 100% of the harvest in 20% of the space, with 20% of the water and less than 5% of the work of a traditional row garden. The above-ground boxes divided by a grid provide a unique, attractive garden. Because you grow in a mix of vermiculite, peat moss (or coconut coir) and blended compost placed in a 4 x 4 box over weed blocking fabric, you start with no weed seeds and can keep the garden free of weeds easily. In fact, you can even place boxes on hard surfaces like parking lots or driveways. If bending over is a problem for you, you can build your box on a tabletop. In a recent blog, Mel addressed the 10 most common excuses for not gardening. Which ones are yours?
For me, there are two crucial reasons to garden. (1) Gardening can dramatically improve mental health, reducing anxiety and depression. (2) Producing one’s own food creates a strong sense of self-sufficiency. In fact, I can imagine that a Square Foot Garden built and maintained by patients in residential and intensive outpatient programs, or at a community mental health center could produce major therapeutic effects.
If you are interested in learning more about Square Foot Gardening, please feel free to contact me. You can also visit any of the site links above. And, as always, I love to hear your comments!
I know all of you have huge amounts of time on your hands, right? Of course, that is not true. We are all terribly pressed for time. One way that many busy professionals have learned to increase their exposure to recent information in their fields of expertise is through listening to podcasts on an iPod or other mp3 or mp4 player.
Wikipedia defines podcast as “a type of digital media consisting of an episodic series of files (either audio or video) subscribed to and downloaded through web syndication.”
Those of you are under 30 are asking why I am defining the word podcast. Certainly, everyone knows what a podcast is. I am doing so because there are many of us in the 40+ age group who have never listened to or viewed a podcast, even if we know what it is. We are still getting up to speed!
I wanted to let you know that American Psychological Association (APA) mentioned the growing availability of psychology podcasts in the January edition of the Monitor on Psychology. There are shows that focus on the brain and behavior, others on the mind, others are interviews with psychologists and neuroscience researchers. It is an extensive list!
Obviously, there are lots of ways to find podcasts that might interest you. A quick Google search for ‘Podcast Directories’ turned up 63,600,000 results. You are bound to find some interesting ones in these listings.
I have not yet downloaded podcasts. I do, however, have benefit of listening to some of those Seth has downloaded. One of my favorites is Science Friday, an NPR radio program that also uses the podcast format. They frequently have psychology and mental health-related shows.
I hope you will try out some of these resources to determine if they are a good way for you to access information in your field of expertise. If you are already hooked on podcasts, please share the names of some of those you like, whether related to behavioral health or to other areas.
Privacy and Security Mobile Device Good Practices Project Launched
ONC’s Office of the Chief Privacy Officer (OCPO), in working with the HHS Office for Civil Rights (OCR), recently launched a Privacy & Security Mobile Device project.
The project goal is to develop an effective and practical way to bring awareness and understanding to those in the clinical sector to help them better secure and protect health information while using mobile devices (e.g., laptops, tablets, and smartphones). Building on the existing HHS HIPAA Security Rule – Remote Use Guidance, the project is designed to identify privacy and security good practices for mobile devices. Identified good practices and use cases will be communicated in plain, practical, and easy to understand language for health care providers, professionals, and other entities.
HHS will be looking for your input. Stay tuned for a public roundtable this Spring.
The proliferation of laptops, smartphones, and tablets and their use to access Protected Health Information (PHI) of patients has lots of people worried. Some of the largest breaches of data reported have been through the loss of laptop computers. In November 2010, ONC developed a document on Cybersecurity: 10 Best Practices for the Small Healthcare Environment relating to offices and networks. The problem is that during the last 18 months, smartphones and tablet computers like iPads and Kindles that can access the Internet have become ubiquitous.
The biggest problem with using these devices to remotely access PHI is that there are not yet security protocols and procedures in most organizations aimed at guaranteeing the privacy of the PHI accessed remotely.
Imagine for a moment: your physician is sitting in a coffee bar with a public wi-fi when s/he gets a call that you need an emergency refill of your blood pressure medication. The doctor uses a smartphone to login to the ePrescribing software used by the practice and sends the prescription to your pharmacy. Doctor finishes the cup of coffee, slips the phone into a jacket pocket and gets up to leave the shop. Unfortunately, the phone does not make it into the pocket and winds up on the chair as the doctor leaves.
You know the rest of the story. Someone finds the phone and messes around with it while deciding whether to try to find the owner. Since Finder can start everything on the phone (you see, there is no password), they can go right back to the last app used to see what the owner was doing. Since Doctor had the browser set to save passwords, Finder can log right into the ePrescribing software. . . .
Unfortunately, additional scenarios are also possible. That public wi-fi is known to everyone in the neighborhood and there are a couple of folks who sit around drinking their coffee capturing usernames and passwords from insecure sites. Who knows what they are capturing and accessing . . . maybe your username and password for your organization’s network!
The biggest concern with mobile devices is that they have proliferated so rapidly that organizations have not had the opportunity to develop protocols and adequately train staff members to have some semblance of a guarantee that PHI is secure. So ONC is doing what it can to shed some light on the subject and increase awareness.
In the meantime, this article has 5 security tips for your smartphone or tablet.
What is your organization’s policy about accessing protected health information remotely? Do you have policies?
We live in the world of mental health billing. When you live in that world, it is very easy to forget that not everyone else lives where you do. Some folks have never heard of what we do. Others just visit our world when they must.
As you know, there are massive changes happening in the healthcare world. Many of those changes pertain to electronic medical records (EMRs), but there are also important occurrences related to the billing/practice management side of the behavioral health organization.
So here are those three things you need to know:
The 5010 changes only relate to electronic claims. If you are still filing claims on paper, changes from the 4010 to the 5010 versions of the 837 claim filing format do not affect you.
January 1, 2012 is still the deadline for beginning to send 5010 formatted claims. CMS and the Office of Civil Rights (OCR) have indicated that they will not begin to fine organizations that are not yet sending 5010 claims or payers who are not yet receiving them, but the deadline date still stands. After March 31, 2012, OCR will begin the enforcement process
Our clearinghouse partner, Emdeon, made this transition easier than anyone could have imagined.
We use only one clearinghouse, but we have customers who send claims directly to several Medicare and Medicaid payers. Those custom, direct-sends have been a royal pain. Some of the payers were not ready for us to test until the last possible moment. Some of them were ready for testing but required that our customer start sending the 5010 even before the deadline. Some changed the testing process along the way; others had a procedure but did not inform us of all the steps when we first contacted them months ago. Many have been virtually impossible to reach by telephone in order to get assistance for our customers.Emdeon has done just what a clearinghouse is supposed to do. They began a timeline for testing and implementation almost two years ago. They had a testing system in place so our development staff could get help if needed but could also do iterative testing without someone there needing to intervene at each step. And finally, they assured us that there would be the capability of sending a 5010 early or continuing to send a 4010 with them translating to 5010 if a customer needed that to occur.
Once our customers started sending, Emdeon was ready! Our customers are able to check the status of their claims using Emdeon’s Vision. If there were problems, we have an account representative we can speak to who intervenes immediately. In the couple of cases were there was an issue with a payer, Emdeon dealt with the payer, not us.
By our standards, all of those things make our Channel Partner relationship an extremely valuable asset for our customers.
The next big, systemic change will be the move to the ICD-10, with a current deadline date of October 1, 2013. This one will affect everyone, those who file claims electronically and those who file on paper. The American Medical Association (AMA) has decided to fight that deadline on behalf of American physicians. They believe the cost to providers is too large, especially following so quickly upon the move to EMRs. Whatever the deadline, this will be a massive change requiring everyone to use different diagnosis codes and requiring hospitals to use different procedure codes. We can only hope the chaos will not be as great as could be possible.
Please share your experiences and thoughts about these changes. Just comment below.
Before I get too far into this post, let me be clear about a couple of assumptions.
1. I am an advocate of Healthcare Reform. I was disappointed in the bill that finally passed because I believe it was not a strong enough protection for consumers. Given that, I am glad we have a healthcare reform law on the books.
2. I believe that most consumers would benefit in the greatest possible way from a single payer system. This could be modeled on Medicare or utilize some other possibilities, but I think a single payer system is the only way we will ever get a healthcare system that truly meets the needs of most consumers and costs the least.
Given those assumptions, you will understand my reaction when I read a new article in FierceHealthPayer, a weekly newsletter for healthcare plan executives. If you are involved in the purchase of health insurance for your organization, the title of the article, Insurers Profit from Health Reform, will come as no surprise to you. Of course insurers are the primary ones who will profit from health reform in its current incarnation.
After dropping almost $90 million to oppose the health reform law, repeatedly claiming its provisions would raise costs and disrupt coverage, health insurers actually have benefited the most from the law, according to a Bloomberg Government report released Thursday.
The article goes on to explain that most of the increases in revenue are the result of these companies expanding into government programs. You see, even though Medicaid and Medicare are government programs, they are often administered by private insurance companies. With the expected expansion of the Medicaid program mandated by the Affordable Care Act, there should be even more income growth for insurance companies.
So who’s going to lose money on healthcare reform? Guess what….it’s us again. Those of us who purchase insurance in the private marketplace were subjected to 9% increases on average in 2011…increases aimed at covering the costs of the mandates of the healthcare reform law long before required by the law. That way, we absorb the costs and the insurance companies get to go on paying their executives outrageous salaries and making their profits.
I wonder what it will take for people to finally realize that healthcare and health insurance need not cost so much. I don’t expect it to happen as long as corporations control our government and our lawmakers. I know many folks believe the problem is just the opposite. Government should get out of the middle of the relationship between the healthcare provider and the consumer. Competition and market forces would take care of costs.
What do you think? Who will pay for care for the chronically ill . . . and the chronically mentally ill if we don’t all chip in to do it? Is there enough compassion in the marketplace to assure that children, the poor, and those unable to pay for health insurance because of mental illness will also receive good quality healthcare? Please share your thoughts. I would love some help in understanding how we can assure that we will all get the healthcare we need without spending half our income on health costs.
Are you a resolution-maker? Are you gearing up to lose those extra pounds you put on last year? Have you set new goals for your productivity, your work ethic, your family time or your compassion? Some statistics show that 40 – 45% of adult Americans make New Year’s resolutions; if you do so, you have lots of company.
When I was a younger person, I made resolutions every year and worked hard to keep them. In the past several years, my energy has been scattered in too many directions to even make resolutions, much less to keep them.
This year feels somewhat different. I achieved several goals I set for myself personally in the last half of 2011 and doing that has made me more open to a resolution or two in 2012. Both of those I am setting pertain to my work and are shared with me by other members of the SOS team…particularly those of us in customer service.
We have resolved to provide customer service that is strikingly above expectations to our clients. Those who trust us to provide software and support to accomplish their business needs deserve nothing less.
We have resolved to help all of our customers to send their claims electronically . . . especially those who have already purchased our claims module, but who have never begun filing.
Neither of these resolutions is earth-shattering. We hope that makes them reasonable to accomplish. We trust that you will let us know how we are doing.
Please share your resolutions, or let us know why you have decided not to make any.
We hope for a healthy, happy and extraordinarily successful 2012 for all of you!
Last month I told you about a novel I had read that fascinated me. Now I am here to tell you that both the first book, Daemon, and its sequel, FreedomTM , are must-read books for individuals who are concerned about the way the U.S. is moving . . . . or not moving.
Daniel Suarez, the author of these books, is a systems consultant and programmer. He knows about the software and devices that run our lives. He has consulted extensively on data security to Fortune 1000 companies. The technology described in his books is all current and real . . . and very frightening. His stories successfully make the point that our identities are so tied into the computer systems that run modern life, that our civilization could not survive without them. As we move toward digitizing our medical and mental health records, we simultaneoulsy decrease errors and increase our vulnerability. Long-term loss of electrical systems in a dozen major cities globally could destroy our entire way of life, including our food distribution system. Even a short-term loss of electricity can throw us into major disarray. But not necessarily . . .
A key element of FreedomTM, is that sustainable communities that are not totally reliant on centralization of resources can survive even major disruption. Sustainability is defined on Wikipedia as “the capacity to endure.” It is the ability to survive based on a balanced and reasonable use of resources that does not deplete those resources.
Currently, the concept of sustainability is enjoying popularity in some government circles. The EPA, HUD, and DOT have developed a program for developing sustainable communities. These programs focus on housing and business development in urban and rural areas and how to do it in a way that contributes to the well-being of everyone involved, including wildlife and the earth.
Not-for-profitorganizations and think tanks focused on a sustainable future have been appearing over the last decade. Philosophical and spiritually grounded individuals have long taught of the need for changes in how we think and live that will result in our well-being. Even somebusinesses profess sustainability as part of their business mission.
But without action from concerned, educated, and involved individuals, none of these movements will gain the traction they need to affect how we live.
I have long believed that an informed community is also an activist community. When I take the time to educate myself about the events and issues of the day, I am also motivated to examine those events in light of my own beliefs and values. When the values I hold dear are threatened, I take action. At least, that is what I used to believe. I know a few people who do that, but not very many. I do not share the political values of the Tea Party. I do share their belief that it is the responsibility of citizens to express their opinions and to become involved in the political process . . . after educating themselves about the issues.
I know, I know…you don’t have time to breathe. You already work in healthcare, most of you in the mental health community. You take care of other people as part of how you make your living, you certainly cannot consider taking the time to learn more about what is happening in our country and worldwide so you can become even busier. Getting involved in your community or becoming activist about issues that concern you is just out of the question.
And yet . . . unless more of us take the time to become such activists, we may not have day-to-day activities to be concerned about.
I hope you will read these books when you can. They are very good reads . . . extremely entertaining and very informative. Just view them as a treat to yourself.